Monday, April 20, 2009

The deadline for the submission of contributions to the Proceedings is:

23:59 PDT (UT -0700) Wednesday, April 29, 2009

This is ahead of the conference so that the papers can be processed by the editorial team and any problems can be analysed and then discussed with authors at the conference.

Authors are encouraged to submit their papers, via their SPMS accounts, well before this deadline in order to avoid difficulties due to overloading of the system.

Please note that once an editor has begun processing a paper, no further changes will be allowed. Therefore authors should not submit draft versions in order to meet the deadline; only final versions should be uploaded.

Submission of Electronic Files

Once the contribution has been prepared according to the Paper Preparation Guidelines, prepare a PostScript file (LaTeX users please use the -j0 option with dvips - see the JACoW Site for help about preparing PostScript files).

Check the size of the PostScript file - an average size should be <3 MBytes. PostScript files which are larger than 5 MBytes often cause problems and will almost certainly require modification. If the PostScript file for the paper falls into this category, please consult the JACoW recommendations for diagnosis and remedies for large files.

Only files named according to the paper's program code can be uploaded via the system. ALL files used to produce the contribution must be uploaded, for example, for paper MO6RFP120, file names should be:

• MO6RFP120.doc - the MS Word source file - upload as File Type: Source File [MS Word, Open Office or LaTeX]
  or
  • MO6RFP120.tex - the LaTeX source file
  • MO6RFP120.odt - the OpenOffice.org source file
• MO6RFP120f1.eps - EPS file for Figure 1 - upload as File Type: Other Supporting Files
• MO6RFP120f2.tif - TIFF file for Figure 2 - upload as File Type: Other Supporting Files
• MO6RFP120f3.jpg - JPEG file for Figure 3 - upload as File Type: Other Supporting Files
• etc.
• MO6RFP120.ps - the PostScript file - upload as File Type: PostScript File

Once all files are ready for submission, login to your PAC09 Author Account and click on the File Upload link. Then:

• First submit all of the source files (text and figures) needed to make the paper (be aware that large files may take some time to transfer); Click here for upload instructions.

• Submit the PostScript file.

Papers will undergo processing by the Editorial Team from the deadline for submission. Authors can check the status via the log in their PAC09 SPMS Account or by consulting the electronic dot board at the conference which will be outside the Proceedings Office located in the Oxford Room on the Regency Level (3rd floor) of the Hyatt Regency Vancouver. E-mails will be sent via SPMS whenever a processing dot colour is assigned or is changed.

A copyright form must be turned in before a paper can be accepted for publication. Copyright forms customized for each paper should be downloaded via the link in SPMS and submitted at Paper Reception.